This chapter contains the following topics:
Checking Account Items for Review
Use the View checking account information selection to review a checking account. You will see:
| • | the reconciliation method of the account |
| • | the balance and date of the latest bank statement |
| • | the balance on the checkbook |
| • | the date that checkbook entries were last transferred from other modules |
| • | the total amounts of entries in other modules that have not been posted or transferred to the Check Reconciliation (C/R) module. |
Select
View checking information from the C/R menu.
If only one checking account is in use and no other modules are interfaced with Check Reconciliation, no questions are asked and the information displays automatically.
Otherwise, the following screen displays for you to enter the number of the checking account to view:
Graphical Mode
Exit is the only button available. Select it to exit the screen.
Character Mode
You are asked this question only if there is more than one checking account defined.
Options
Enter the number of the checking account or use the option:
|
<F1> |
For the next checking account |
|
<SF1> |
For the previous checking account |
|
<F8> |
For using the lookup to select a checking account |
Include unposted/untransferred entries?
You are asked this question if at least one other Passport Business Solutions module is being used. Enter Y to include unposted entries and untransferred entries.
For the A/P module, this is the total amount of unposted non-A/P checks and hand-written checks, plus checks and ACH payments in Vendor History not yet transferred to the Check Reconciliation module.
For Payroll, this is the total amount of unposted hand-written payroll entries, plus checks and ACH payments in Payroll History not yet transferred.
For A/R, this is the total amount of unposted cash receipts entries, plus deposits in Cash History not yet transferred.
These are the files/tables that are accessed when including unposted /untransferred entries:
| Module | Status | File/Table - Description | Transaction type |
|---|---|---|---|
|
A/P |
Not posted |
APTRXF - Payables transactions |
Non-A/P checks and immediate checks |
|
A/P |
Not posted |
ADJTRX - Open adjustments |
Manual payments |
|
PR |
Not posted |
MANTRX - Adjustments |
Manual payments |
|
A/R |
Not posted |
CSHTRX - Cash transactions |
Cash receipts |
|
A/P |
Posted |
VENHIS - Vendor history |
Checks and ACH payments |
|
PR |
Posted |
KHISFL - Employee payroll history |
Checks and ACH payments |
|
AR |
Posted |
KSHHIS - Cash history |
Deposits |
A/P selected vouchers and Payroll Time worked entries are not included because they are not assigned a cash account (checking account) until the checks and payments are run.
|
Note |
If you are auto-posting checks and deposits there should not be any checks and deposits not yet posted that are included from history. The only exception is, if you just switched to auto-posting some pre-existing data may still need to be transferred. See the Control Information chapter for more information on posting automatically. |
If a reconciliation is in progress for this account, you will be informed of this.
If you select to include unposted entries, processing may take some time. If you want, you can stop and either exit or resume processing. (Refer to the screen instructions.)
Here is an example of the screen including the unposted and untransferred entries:
Graphical Mode
Character Mode
The last transfer from A/P, PR and A/R indicate the last time anything was transferred for any account; not just the account that is displaying.